PART 1

(OPEN TO THE PUBLIC)

ITEM NO.

REPORT OF THE LEAD MEMBER FOR

TO THE. LEAD MEMBER OF HOUSING SERVICES

ON 12TH DECEMEBER 2002

TITLE: Neighbourhood Renewal Assessment (NRA) Charlestown & Lower Kersal New Deal for Communities

RECOMMENDATIONS :

That approval is given to accept Keegans Regeneration to carry out the of the tender

Contract for the Neighbourhood Renewal Assessment (NRA) subject to lead member approval

EXECUTIVE SUMMARY :

The Assessment is a decision making tool aimed at assisting authorities in relation to developing

Best course of action for private sector properties within a defined boundary that will generate

Options and actions to tackle private sector housing conditions and give consideration to the

Environmental conditions of the surrounding area and other major stakeholders that will

contribute to the development of an overall housing strategy for the area.

BACKGROUND DOCUMENTS :

Lead Member Report NDC NRA Approval to go out to tender. Approved in October 2002

The Housing Acts 1985,1989 and 1996

Department of the Environment Circular 17/96 (Annex B and C3)

The DETR guidance manual of NRA assessments

ASSESSMENT OF RISK

The consultant was chosen from 4 tenders that were returned by the specified date and time on Tuesday 3rd December 2002 to the Civic Centre and formally opened by Corporate Services, legal services directorate. From 11 formal tenders only 4 submitted tender briefs.

From the 11 tenders sent out 4 called and stated they no longer wished to be considered for the tender, 2 were not specialised to do the job following the detail of the brief and 1 did not have the capacity to take on this piece of work.

Approval is required to allow the commencement of the tender contract to enable the assessment to start in January 2003 to carry out the detailed consultation process required with major stakeholders and to develop a housing strategy for the area and assist in deriving housing options generated through the assessment process. These options are then to be developed and turned into housing schemes to ensure spend as part of the overall New Deal for Communities ten year regeneration programme. The funding for the tender has to in part spent by March 2003.

THE SOURCE OF FUNDING

The source of funding for the assessment has been met by NDC funds as part of the 2002/03 delivery plan where £ 50,000 has been allocated for the assessment and approved by the NDC Appraisal panel held on the 5th August 2002.

The Tender selected is £5,000 over the allocated funding and the difference is to be met by the allocated NDC funding from the Year 3 delivery plan as the tender contract is for a 6month period and will incur spend in year 3 of the delivery plan. The cost of all tenders submitted were higher than the allocated funding the lowest being £45,000 the highest being £70,000.

LEGAL ADVICE OBTAINED

A copy of the tender brief will be forwarded to Legal services upon lead member approval to review the tender brief and draw up the legal contract for Keegans should they fail to maintain the terms and conditions of the brief and ensure the NRA is delivered to schedule.

All copies of the tender selection process scoring sheets and associated documents are held for audit purposes on the project file.

FINANCIAL ADVICE OBTAINED

Funding secured for the assessment from NDC appraisal panel as described in previous paragraph - 'The Source of Funding' Above

CONTACT OFFICER : J. Cavanagh

WARD(S) TO WHICH REPORT RELATE(S) Pendleton, Kersal

KEY COUNCIL POLICIES.

Housing Strategy, Crime & Disorder Strategy, UDP Regeneration and Neighbourhood Renewal,

Social Exclusion, Health, Environmental Sustainability Strategy.

General: New Deal for Communities Delivery Plan - Planning for Real Exercise, Gateway project.

DETAILS

The assessment tender was put together by the above named officer on behalf of the New Deal

For Communities partnership.

Expressions of interest for the tender were placed on 5th September 2002 to invite expressions of

Interest from consultants with expertise in this field. The closing date was Friday 20th September

The City Council received 13 expressions of interest to tender for the piece of work. 11 companies were asked to formally tender for the work.

The following companies were invited to formally tender:

DTZ pieda Consulting

MSC Consultancy

Keegans Regeneration

Michael Howard Associates

RDHS Limited

David Adamesons Consultancy

Kwest Research Limited

Michael Dyson Associates Limited

MBA Geosoft Limited

PPS PLC

Bostock Marketing Group

As part of the tender selection process 3 New Deal volunteer residents along with officers from the City Council took part in a two day session held on 9th and 10th of December 2002 at the Broadwalk Training Centre to meet the final tender candidates and review the tender submissions.

The resident involvement proved a very useful tool in allowing residents to be part of the selection process who inevitably would be working alongside them and other stakeholders in the area to develop the assessment.

The following companies were the four who returned tender bids:

Keegans Regeneration

RDHS Limited

Michael Howard Associates

MSC Consultancy

The highest scoring Tenders were Tender no 1 - 174 points and Tender no 2 with 140 points.

Conclusions

I conclude that the Lead Member of Housing Services provide approval for Tender No 1 Keegans Regeneration as considered to be the Most Economically Advantageous Tender for the City Council. Lead Member to proceed to appoint Keegans for the City Council on behalf of the NDC partnership to ensure the assessment proceeds within the agreed timescales in the NDC 2002/03 delivery programme.

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STANDARD FORMAT FOR COMMITTEE REPORTS

Joan Cresswell

2002-12-18

City of Salford

City Of Salford